Your auditors, fully used.Every rule, provable.A pilot you can measure.
ScheduleAI is the scheduling engine for certification, inspection and accreditation bodies. It fills your own auditors first, cuts planning time and travel, and checks every competence, rotation and impartiality rule before a planner approves the plan.Measured against criteria you set, before you commit.
International certification & inspection body · a full year of audits, multi-country and multi-scheme
Audits allocated automatically90%
Internal team utilisation92%
Subcontracted daysindex 100 → 72
Median travelindex 100 → 78
✓Planned in 2 minutes on the customer’s own data
Margin, the auditor shortage and accreditation risk are all decided in the schedule, one allocation at a time.
ScheduleAI fills internal auditors first, cuts planning time and travel, and checks every rule before a planner approves the plan.
A European certification body raised the internal share of its work from 59% to 73%.
Three pressures. One lever most TIC groups underuse.
Margin
Subcontracted audit days and travel are the largest costs a delivery team controls. Most of both is decided in the schedule, one allocation at a time.
Auditor shortage
Qualified auditors are scarce and slow to develop. Spare days in one region while another subcontracts is capacity you already pay for.
Accreditation risk
An allocation outside competence, rotation or impartiality rules is a finding waiting to happen, and a spreadsheet cannot show that every rule was checked.
How a better schedule reaches the numbers.
- Schedule decisionsWho goes where, and when, for every audit.
- Days kept in-houseInternal auditors are offered the work before any subcontractor.
- Less travelNearby audits are grouped, and every trip respects your travel limits.
- Planner capacityThe engine does the searching; planners approve and handle exceptions.
- Margin and growthMore audits delivered by the team you already have.
Put a number on the schedule.
Move your own figures. Every percentage point of work brought in-house is a subcontracted day you no longer buy.
400audit days moved in-house for each point
€130,000net value of each point a year, before licence
€650,000net value a year at the points you chose, before licence
Open the full savings calculatorIllustration on your inputs: subcontracted days brought in-house, valued at the subcontractor rate minus your internal cost per day, before the licence. If the days fill time your auditors are already paid for, set the internal cost to zero. A European certification body moved its internal share of work from 59% to 73%, which is 14 points.
What changes, in numbers.
Each figure is tied to the customer type that measured it. The full case studies are in Resources.
“I'm speechless. What you can do in twelve minutes normally takes us a month.”
Managing Director · global certification body
What your risk, IT and procurement teams will ask.
The evidence sits in the trust centre and on the live status page, so your teams can check it before the first call.
Security
- ISO/IEC 27001 certified
- GDPR compliant, hosted in AWS Ireland (EU)
- Customer data never used to train models
- Public trust centre and live status page
Control
- Planners approve every allocation and change
- Every decision logged with the rule that allowed it
- Every override recorded with a reason
- Built for EU AI Act transparency
Integration
- REST API and webhooks
- Pre-built Intact integration
- Outlook calendar sync
- Connects to your ERP rather than replacing it
Company
- Checkfirst, founded in London in 2021
- Backed by Olisipo Way, Hiero, Notion Capital, operators.network and Angel Investment Network
- Partners: Intact (integration) and Xait (energy channel)
- Used by UKAS, AENOR and DQS (UKAS does not endorse suppliers)
- Former TIC leaders advising in a personal capacity
Agree what success means before you commit.
- Custom demo2 weeks · freeA month of your own audits planned by ScheduleAI and compared with your plan, audit by audit.
- Success measuresagreed in writingBefore scoping, we agree the measures that matter to you, such as share of audits placed automatically, internal share of work, travel or planning hours, with a baseline from your data.
- Scoping and integration4 weeks · fixed feeRules, data and connections configured with your team.
- Pilot8 weeks · one division · licence startsResults are measured against the agreed baseline, and you review them before any further roll-out.
- Roll-outdivision by divisionFurther divisions and countries go live on the same rule model.
Questions leadership teams ask
How is ScheduleAI priced?
An annual licence priced per scheduled day, plus an annual platform fee. A scheduled day is one calendar day on which an auditor has at least one confirmed appointment, however many appointments fall on it, and rescheduling and re-optimisation are unlimited. The custom demo is free; scoping and integration is a fixed fee agreed in writing.
How do we estimate the value for our organisation?
The savings calculator estimates gross annual value from your own figures and shows which share comes from subcontracted days brought in-house. Your written quote sets that against the licence, and the pilot measures it on your data.
Who stays accountable for allocation decisions?
Your planners. ScheduleAI proposes each allocation, checks it against every competence, rotation, impartiality and window rule and records why. “Placed automatically” means the engine found a compliant allocation without manual work; a planner still reviews and approves the plan, as a whole run or item by item, before anyone is notified.
Is this an AI we have to trust blindly?
No. Allocation runs on an optimisation engine built for TIC rules: options that break a rule are set aside first, then the rest are weighed on internal use, day rates and travel. Anything it cannot place goes to a planner with the reason. AI agents work on top, and every change they propose needs a planner's approval.
Can it run across several divisions or countries?
Yes. Competence, rules and accreditation bodies are held per standard, scheme and division, so each division keeps its own rules on one engine. The largest measured run covered 800 auditors in 12 countries.
Does it replace our ERP or certification platform?
No. Your ERP keeps the programme and the record. ScheduleAI connects through a REST API and webhooks, with a pre-built Intact integration and Outlook calendar sync, and writes the result back.
Where can our security and procurement teams start?
At trust.checkfirst.ai, which holds security documentation, sub-processors and policies, and status.checkfirst.ai for live service status. ScheduleAI is ISO/IEC 27001 certified and hosted in AWS Ireland, in the EU.
Watch: where the margin goes
Subcontract days, travel and idle capacity, and the worked business case for a mid-sized certification body.
Prefer to click through it yourself? Take the product tourPut a month of your own audits through it.
A free two-week custom demo on your own data. Success measures are agreed in writing before the pilot, where the licence starts.