The right auditor.Every audit.In minutes.
Audit and inspection scheduling for certification, inspection and accreditation bodies. ScheduleAI checks every accreditation, scheme and competence rule you set, finds the best-qualified auditor or inspector, builds the plan and handles the back-and-forth with clients. Your planners stay in control.Audit and inspection scheduling for certification, inspection and accreditation bodies. Every rule checked, your planners in control.
Start small: one scheme or one region first.
Global certification body · previously a month90%of a year of audits auto-allocated
International certification & inspection body · in 2 minutes
- ISO/IEC 27001 certified
- Hosted in the EU
- Your planners approve every change
Used by certification, inspection and accreditation bodies
To schedule 49,000 audit-hours across 800 auditors in 12 countries.
Global assurance provider
International certification & inspection body
European certification body
Planners feel the difference first.
“After seeing ScheduleAI allocate a thousand audits automatically, I'm very happy with what I see. It matched auditor qualifications across more than a thousand audits. That used to take me ages. Everything's in one place now. It's not just in my head anymore.”
Team leader, inspections · European testing, inspection and certification group
“I'm really impressed. This works for our most complex division, managing thousands of audits across multiple countries with different qualifications.”
Director · European testing, inspection and certification group
“Checkfirst lets us harness GenAI to optimise the service to our clients.”
Director of Finance & Corporate Services · national accreditation body
A month of spreadsheets.
Qualifications in one file, availability in another, travel in someone's head. One cancellation and it starts again.
Every rule, checked on every allocation.
35+ rules on every allocation. When no single auditor holds every competency, ScheduleAI builds a team: a lead and a co-auditor who together make the audit compliant. Anyone ruled out shows the reason.
A draft month, ready for your planners.
Thousands of audits allocated in one run, internal team first. Then every booking is checked: green is on track, amber needs a look, red breaks a rule, like a weekend booking or a missing competency.
The back‑and‑forth handles itself.
ScheduleAI emails clients for preferred and excluded dates inside the audit window, sends reminders and escalates to the next contact. A planner approves each date in one click before it is confirmed with client and auditor. At a global inspection marketplace, planners saved 4–6 hours a week.
The date they want is taken? It makes room.
When a client's preferred date is already booked, ScheduleAI searches every way to free it: same team and internal auditors first, every audit kept inside its window. Pick an option and see exactly which bookings move, current against proposed. Nothing changes until a planner approves.
When plans change, only what must move, moves.
An auditor calls in sick. ScheduleAI resolves the move and the bookings it disturbs, proposing swaps rather than a conflict list. Everything else stays put.
It finds the margin you're leaving on the table.
ScheduleAI keeps watching the whole programme and ranks every improvement: subcontracted work moved to qualified internal auditors, trips clustered, dates improved. Each shows how the number was derived, trade-offs included. Nothing is booked until a planner approves.
Illustrative product scenes on sample data. Skip to results
Built for your kind of work.
Built for testing, inspection and certification (TIC) bodies. Every scheme has its own rules; see how ScheduleAI handles yours.
“I'm speechless. What you can do in twelve minutes normally takes us a month.”
“Since we started in this industry, we have been looking for a system like this.”
“Checkfirst is a game-changer for us.”
Start where you are.
Book a 30-minute call
See ScheduleAI on a scenario like yours, then decide on a free custom demo with your own audits. Pricing is tailored to your size, small bodies included.
Book a callEstimate your savings
Five numbers, two minutes: planning time, subcontracting, travel and CO₂, with your licence estimate.
Open the calculatorRead the executive brief
Two pages for your CEO, COO or CFO: the business case, the proof and how a pilot is measured.
Download the PDFRather click through it yourself first? Take the product tour
Ready-made agents for the jobs planners repeat.
Pick a job and the agent does the legwork on the same scheduling engine. It only touches the data its task needs, and asks before changing anything.
Choose an agent to see it work.
Every change an agent proposes waits for a planner. Nothing is booked on its own.
Agents only see what the person using them can see, and read-only agents can never write.
What was asked, what was looked up and what was proposed. AI can be switched off for your organisation.
Every rule exists because a certification body asked for it.
Not field-service scheduling with new labels. Your rules are set up with your planners during scoping, and every allocation shows which rules it passed.
Schemes we handle
Management systems
ISO 9001, 14001, 45001 and sector schemes, including integrated audits that need one team on shared dates.
Food, product & supply chain
Food sector categories, unannounced audit windows, rotation limits and conflict-of-interest lists.
Inspection & accreditation
National accreditation programmes, assessor competency models and multi-country assessment teams.
Security, governance & AI
You audit others for a living. We expect the hard questions.
Certified, not self-declared
ISO/IEC 27001 certified. GDPR compliant. Hosted in AWS Ireland (EU). Independent penetration testing.
Enterprise commitments
99.9% uptime SLA. Critical issues answered within one hour, 24/7, and restored within eight hours.
Explainable, human-led AI
Deterministic optimisation, a core branch of AI, decides the plan, so results are repeatable and explainable. AI agents handle the language around it: client emails, date proposals and exceptions. Built for EU AI Act transparency: planners approve every allocation, every decision is logged, and clients are told when a message is automated.
Your data stays yours
Never used to train models. Never pooled with other customers. Every decision auditable: which rule fired, who approved. You own your data: export it at any time in standard formats, and we delete it when the contract ends.
A London team that knows TIC from the inside.
Founded in 2021 and venture-backed, including by Notion Capital. Advised by former leaders of UKAS, Bureau Veritas, TÜV SÜD, SGS and UL Solutions. ISO/IEC 27001 certified, with customers across Europe and the Americas.
Meet the teamSee it work on your data. Then decide.
Nobody buys scheduling software from a slide. The first step costs nothing and uses your audits, your auditors and your scheme rules.
What we need from you
- An extract of auditors and competencies
- Your historical audits
- Thirty minutes with whoever builds the plan today
We run a twelve-point data readiness check before any timeline starts.
What you get in step one
Your own audits scheduled by the engine, side by side with how they were scheduled in reality. The comparison is yours to judge, not ours to claim.
Start with a custom demoOne auditor, one calendar day.
A scheduled day is one calendar day on which an auditor has a confirmed appointment. It counts once, however many appointments the auditor has that day.
After you sign: onboarding, training and support
Your rules, schemes and auditors are set up during the pilot, so planners start on real audits, not a sandbox.
Every planner is trained on their own schedule during the pilot, so the team is confident on day one.
One person who knows your account, from onboarding through adoption.
60 days of hypercare after go-live, then critical issues answered within one hour, 24/7.
Straight answers.
Yes. The same matching works for inspectors and assessors: qualifications, windows, distance and availability, including national accreditation programmes and multi-country assessment teams.
Yes. Competency and accreditation body are checked per standard, and ScheduleAI forms a team where no single auditor holds every competency. For a global assurance provider, it scheduled 305 largely integrated audits in 11 min 24 s.
No. The engine uses deterministic optimisation, a core branch of AI, so results are repeatable and explainable. AI agents handle the language work around the plan, such as reading client emails and proposing dates. Your planner accepts, adjusts or rejects every proposal, and the reason is recorded.
Yes. ScheduleAI emails clients for preferred and excluded dates inside the audit window, sends reminders and escalates to the next contact. A planner approves each date in one click, then confirmations go to client, auditor and calendar.
Yes. Priorities and permissions are set per team. Auditors can run their own diaries while a manager keeps oversight, and can take over during absence.
No. Your existing system stays the record of the business. ScheduleAI connects through a REST API and webhooks, with a pre-built integration for Intact, and can run engine-only behind your own interface.
ISO/IEC 27001 certified, GDPR compliant, hosted in AWS Ireland, independently penetration tested, 99.9% uptime SLA. Your data is never used for training. Full documentation is in our trust centre.
A project lead, a senior scheduler for two in-depth sessions on your rules, a data contact for about a day, and a technical lead for the integration. Each is paired with a named counterpart on our side.
60 days of hypercare, then support with critical issues answered within one hour, 24/7, and restored within eight hours. Custom work never goes above the agreed price without your written approval.
Yes. Ready-made agents handle jobs such as rescheduling a refused audit or shifting external work internal, on the same scheduling engine. Every change an agent proposes is approved by a planner, look-only agents can never change data, and AI can be switched off for your organisation.
The two-week custom demo is free. The four-week Scoping & Integration Phase is a fixed fee. The annual licence is priced per scheduled day, with lower rates as your volume grows, plus an annual platform fee. A scheduled day is one calendar day per auditor with a confirmed appointment, however many appointments fall on that day, and rescheduling or re-optimising jobs is unlimited. Enter your audit days in the savings calculator and add your work email to see your licence estimate. You'll have a written number before you commit.
ScheduleAI uses the audit days set by your certification platform or procedure, including IAF MD 5 calculations, and finds auditors free for exactly those days. It never changes a duration you've determined.
Yes. The central function and sampled sites are planned as one programme, with each site matched to auditors competent for its processes and nearby sites grouped into trips.
Yes. Unannounced audit windows are supported for food and product schemes, alongside rotation limits and conflict-of-interest lists.
You own your data. You can export it at any time in standard formats, and we delete it when the contract ends. It is never used to train models or pooled with other customers.
Watch ScheduleAI in 50 seconds
Nine audits, four cities, nothing booked. Every rule checked, every allocation explained, booked by 09:12.
Prefer to click through it yourself? Take the product tourSee your next month planned. On your data.
Start with a 30-minute call. Then a free two-week custom demo on a month of your own audits. Reference calls with existing customers can be arranged for qualified evaluations.
- Before the callTell us your schemes and biggest planning pain.
- On the callScheduleAI runs on your scenario. You watch the output.
- AfterA projected outcome for your team, and a proposal for a custom demo.