Plan faster, reschedule smarter, and boost auditor utilization without spreadsheets or manual firefighting.
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Audit planning today is a mess of outlook calendars, excel sheets, and whatsapp rescheduling.
Manual planning means mismatches, missed qualifications, and long travel times.
No system checks means high risk of failed audits and rework.
Without proper visibility, internal capacity is underused while subcontractors drive up cost.
Managers can’t track lead time, utilisation, or planner productivity without exporting 5 different sheets.
Despite having complex audit requirements, most teams still plan manually increasing risk and reducing efficiency
Without live capacity tracking, external auditors are booked unnecessarily eroding margin.
Planners waste hours updating excel files every time a client or auditor changes their avalability.
One date shift often unravels the entire week’s plan costing hours of planner time.
Excessive workloads from poor planning lead to stress, fatigue, and frequent sick days. Morale drops, and backlogs pile up.
Attrition spikes when teams are stuck in manual chaos. No system memory means we start from scratch every time someone exits.
Without smart automation, every schedule tweak means chasing confirmations across emails, calls, and WhatsApp threads.
With no systemised planning logic, knowledge is tribal. Ramp-up time drags, and critical decisions still depend on one person.
When files live everywhere, and ownership is unclear, delays multiply and nobody feels responsible for fixing it.
One cancellation can trigger a domino effect. With no realtime reallocation, we lose productivity and client trust
Lower subcontractor cost
Better internal resource efficiency
Less travel time
Assign auditors based on skills, travel range, scheme qualifications, cost, and availability. Easily filter by certification expiry, language, and sector fit.
Drag and drop cancelled audits to a qualified backup in seconds. Automatically detects holidays and overlaps for seamless reallocation.
Get a live view of utilization, lead times, and unassigned audits. Track key KPIs like reschedule rate, cancellations, and average travel load. Streamline reporting with easy download.
Seamlessly integrates with outlook, google calendar, dropbox, and excel exports. Connect via API to your current systems.
With ScheduleAI, you can now respond to client needs with increased speed and accuracy. AI based scheduling streamlines processes to provide faster quotes, confirm appointments sooner, and demonstrate reliability that builds trust and wins business in competitive marketplaces.
Happy employees stay longer. Our AI tool for scheduling helps you create balanced workloads that strike the right balance between personal choice and professional development goals.
ScheduleAI combines advanced algorithms with an intuitive planner to automate complex audit scheduling. It analyzes resource availability, skills, locations, and constraints then generates optimized schedules with zero conflict.
ScheduleAI is tailored specifically for the testing, Inspection, and Certification (TIC) industry, providing precise forecasting of auditor availability, skillsets, certifications, and Utilization to streamline complex audit and Inspection planning.
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ScheduleAI streamlines auditor allocation processes, reducing manual planning and Enhancing operational efficiency specifically within TIC organizations.
ScheduleAI leverages advanced AI analytics to precisely match auditors to inspections, optimizing talent alignment, compliance adherence, and Overall audit efficiency.
ScheduleAI ensures robust audit trail capabilities, maintaining immutable records of every project, activity, and Task to meet compliance and Regulatory requirements.
ScheduleAI introduces explicit business unit management to streamline resource allocation, clearly defining approval authority and Ensuring accountability.
ScheduleAI features a robust notification system and Streamlined booking workflow to proactively manage scheduling confirmations, rejections, and Adjustments.
We simplify rescheduling 100% adapting fast to client needs, optimizing assignments by travel, availability & skills to get the right people, in the right place, at the right time.
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“We’ve been searching for a system like this for years. With Checkfirst, 90% of our audits are now auto-assigned in two minutes saving time, reducing subcontractor use, and helping us make better use of our internal team.”
“I’m speechless. What used to take us a full month is now done in 12 minutes. This has gone far beyond what I expected and it’s genuinely made life easier for our entire team.”
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“We connect 800+ companies & 4,000 inspectors worldwide cutting costs, saving time, and driving sustainable inspections with AI powered tools like Outspection Pro and CheckfirstAI”
Planners & Coordinators
Before Checkfirst, juggling calendars and chasing auditor availability ate up half my week. Now, conflict-free schedules and filtered auditor lists just show up hours saved, every time.
Save hours every week with smart suggestions, conflict warnings, and filtered auditor lists.
Compliance & QA leads
Non-compliant scheduling used to expose us to audit findings and penalties. With Checkfirst, every assignment is traceable and standards-aligned
Ensure every audit is covered by the right, qualified auditor no shortcuts.
Operations directors & COOs
Checkfirst gave us what we lacked at the top- clarity. For the first time, we see auditor utilization, regional efficiency, and scheme profitability in one view. That’s strategic control.
Gain visibility into performance and costs. Compare regions, schemes, and auditor load.
We know you don’t switch scheduling tools lightly. That’s why most clients start with a proof of concept (POC):
Use your real planner data, audit schedules, and holidays
Get 2–3 planners involved with sandbox access
Output full analytics on utilization, reschedule rates, and admin time saved
Iterate weekly then roll out once internal teams are confident
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