Allocation that took two weeks now takes about 30 minutes
Auditor utilisation case study: a compliance and risk company cut allocation time by 99% and lifted utilisation from 74% to 85%.
Test it on your dataA global compliance and risk management company cut the time spent allocating work by 99% and raised auditor utilisation from 74% to 85% with ScheduleAI.
Key takeaways
- Monthly allocation dropped from up to two weeks to about 30 minutes, a 99% reduction.
- Auditor utilisation rose from 74% to 85%, an 11-point gain.
- Every assignment was matched against the full set of qualification codes, removing manual mismatches.
- The proof of concept used the company's own data before any rollout decision.
The challenge
A team of 100 highly trained auditors had to be matched to specialised assignments across more than 1,000 qualification codes. Allocation ran for up to two weeks every month, took planners away from clients and occasionally produced mismatches.
From two weeks to half an hour
A fuller diary
Because every qualified auditor was visible at once, the engine filled diaries more evenly and assigned the right specialist first time.
What changed for the team
- ✓Planners focused on clients, not spreadsheets
- ✓Management saw capacity across all projects
- ✓Faster answers to new client requests
- ✓Growth no longer limited by admin
What this means for your body
Planning time
If monthly planning takes days, the allocation step can usually be cut to minutes.
Internal capacity
Using qualified internal auditors first reduces subcontracted days.
Travel
Clustering nearby audits cuts kilometres, hotel nights and emissions.
Compliance
Checking every allocation against the rules removes a common assessment finding.
See our guide to audit scheduling software and how to test it on your own data.
Check these results on your own data
- ✓Share an extract of auditors, competences and one or two months of audits.
- ✓Agree success criteria: planning time, share allocated automatically, utilisation, subcontracted days and travel.
- ✓Compare the engine's plan with your real plan, audit by audit.
- ✓Decide on a pilot only if the numbers hold.
For certification bodies, audit scheduling software that checks competence, rotation and windows on every audit takes most of this work off the planning team.
ScheduleAI matches auditors to work across thousands of qualification codes in minutes, and shows planners why each match was made.
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Was this a full rollout?
It started as a proof of concept on the company's own data, which is how most customers begin.
Were these results measured on real data?
Yes. They come from the customer's own production data.
Can we see similar results?
A free two-week custom demo on your own data shows what's achievable for your programme.