Inspection Report Automation for Certification & Compliance Audits

Capture field data faster, generate structured reports instantly, and Reduce human error all powered by InspectAI.

Trusted by ISOQAR-accredited bodies and Deployed across multi-day certification inspections in 10+ countries

What our clients say

We now auto-allocate 90% of audits in two minutes with smarter use of internal resources.

Juan Maties Garcia
Juan Maties Garcia
MD
Control Union Germany

What you do in 12 minutes used to take us a month it’s beyond expectations.

David Perez
David Perez
Managing Director
AENOR

Checkfirst enables faster, higher-quality service by automating complex, regulation-heavy workflows.

Stéphane Ponthieux
Stéphane Ponthieux
Former Director
Bureau Veritas Group

We’re focused on staying compliant while boosting productivity and delivering faster, more accurate results.

Gonçalo Pimentel
Gonçalo Pimentel
CEO
ISQ SA

AI-driven scheduling ensures every inspection gets the right expert efficiently and accurately.

Eren Can
Eren Can
Inspection Team Leader
TÜV Rheinland Europe

ScheduleAI bridges the gap finally something that works for planners and delivers board-level results.

Jerry Kut
Jerry Kut
Former U.S. Director of Quality
WSP USA

By integrating clear, data-driven criteria into our selection process, we can dramatically improve speed and quality in inspector assignments.

Regional Director
Regional Director
Intertek Europe Central Asia

ScheduleAI smartly automates audit planning solving visibility and coordination issues across large inspection teams in asia.

Jerry (沈卫华) Shen
Jerry (沈卫华) Shen
Branch Head
Geo Chem CPS China

ScheduleAI solves workforce planning like no other system out there. It's fast, intelligent, and built for how certification companies operate

Jean Michel Marnoto
Jean Michel Marnoto
Former VP B2B
Bureau Veritas Group

Why manual verification is broken

Every week, quality teams and auditors face the same issues

Lost notes, unreadable handwriting, missing evidence

Hours spent formatting reports post-inspection

No centralized log or data validation

Inconsistency across auditors or regions

Real impact in real time

42%

Lower subcontractor cost

11%

Better internal resource efficiency

22%

Less travel time

Read more

Real-world example

“Checkfirst allows us to follow our rules, assign nearby jobs, and cut days of planning down to minutes. We’re seeing better allocation, less subcontractor use, and higher team utilisation and that’s exciting.”

Sam Kitson
General Manager, ISOQAR
Read full case study

“Checkfirst allows us to follow our rules, assign nearby jobs, and cut days of planning down to minutes. We’re seeing better allocation, less subcontractor use, and higher team utilisation and that’s exciting.”

Sam Kitson
General Manager, ISOQAR
Read full case study

“Checkfirst allows us to follow our rules, assign nearby jobs, and cut days of planning down to minutes. We’re seeing better allocation, less subcontractor use, and higher team utilisation and that’s exciting.”

Sam Kitson
General Manager, ISOQAR
Read full case study

What InspectAI does

Pre-Filled, dynamic checklists
  • Auto-fill site, client, audit scope
  • Adjust sections dynamically per audit scheme (GFSI, ISO, BRC, etc.)
Real-Time photo capture + notes
  • Upload and annotate site photos instantly
  • Assign follow-up actions or evidence tags
Report export + Digital signatures
  • Generate reports in word, PDF, or JSON
  • Collect digital signatures and reviewer notes
Multi-Day audit support
  • Save in-progress sessions across visits
  • Resume, finalize, and export when complete

Capture, annotate & export all in one

InspectAI streamlines the full inspection process: from live checklist logging and photo capture to instant report generation. Say goodbye to scattered notes and disjointed audit files.

All-in-one reporting platform

Built for real inspectors in real conditions.

1. Capture findings
2. Annotate observations
3. Export structured, audit-ready reports
4. Share with QA/compliance teams instantly

 Manual vs. InspectAI

Task
Daily checklist setup
Photo logging
Report formatting
Consistency between audits
Multi-day audit handling
Manual Process
With InspectAI
Manual entry
Auto-filled
External tools/notes
In-app upload
Manual copy-paste
1-click export
Varies by person
Standardized output
Disjointed files
Native support

Security & Compliance

ISO 27001 certified
Full encryption (at rest & in transit)
Offline mode with auto-sync
Trust Center

Built for real roles

Planners & Coordinators

Save hours every week with smart suggestions, conflict warnings, and filtered auditor lists.

Compliance & QA leads

Ensure every audit is covered by the right, qualified auditor no shortcuts.

Operations directors & COOs

Gain visibility into performance and costs. Compare regions, schemes, and auditor load.

What the people who use It every day say

I don’t fight with excel anymore. ScheduleAI actually understands what I need to do.

Planner
Industrial Certifications

Before, I’d lose half a day if one auditor called in sick. Now it’s re-optimized in seconds.

Senior Scheduler
Medical Device Inspections

This isn’t just a scheduler. It’s like having a second brain dedicated to planning.

Head of Planning
Food Safety Audits

I used to plan 3 weeks ahead, and still miss something. Now I run a rolling plan with zero surprises.

Operations Coordinator
Certification Body

Every audit had a conflict before wrong person, expired credential, wrong region. That’s gone now.

Compliance Scheduler
ISO Audits

It’s scary how fast ScheduleAI finds the best match it even tells me why it chose someone.

Planner
Global Audit Team

The ai caught a credential that was about to expire saved us a failed audit.

Technical Manager
GFSI Certification

We have over 100 contractors. I don’t know how I did this manually before.

Scheduling Lead
Agricultural Certification Firm

Finally… a tool that thinks about utilization, geography, and qualifications all at once.

Planner
Large European TIC Company

No more version control issues. No more 6am calls to fix a double-booking.

Scheduling Manager
Product Testing Firm

I sleep better. That’s the honest truth. ScheduleAI handles the chaos for me.

Planning Lead
Certification Body

When I saw how quickly it scheduled around public holidays and vacations, I was sold.

Regional Coordinator
Compliance Operations

We onboarded a new planner last month she was productive within hours thanks to ScheduleAI.

Operations Director
Mid-Sized TIC Firm

Even our external auditors are happier. They get visibility, reminders, and clarity without chasing us.

Planner
3rd Party Inspection Team

We saved 14 days of admin time just in the first month. That’s not a marketing line that’s my report.

Business Analyst
Certification Planning Team

Rescheduling used to be a crisis. Now it’s just a click.

Head of Planning
Global Inspection Firm

When our biggest client changed the scope last minute, ScheduleAI handled it before I could even panic.

Planner
UKAS-accredited Body

I used to spend my weekends fixing audit plans. Now I hit ‘generate’ and move on.

Planner
Certification Body

For the first time, we have visibility across all teams, all locations, and all workloads in one view.

Global Ops Planner
TIC Network

Try with a POC

Start with just one use case

See how InspectAI handles formatting, tagging, and export
Upload actual reports or image files
Digitize 1–2 key checklist templates
Share with your team for field validation

Checkfirst in the press

Frequently asked questions

Still have questions? contact support
What types of audits can i schedule with ScheduleAI?
InspectAI supports a wide range of audit schemes including GFSI, ISO, BRC, and custom internal checklists. The platform is designed to dynamically adjust forms and workflows based on your audit type.
How does ScheduleAI resolve scheduling conflicts?
InspectAI supports a wide range of audit schemes including GFSI, ISO, BRC, and custom internal checklists. The platform is designed to dynamically adjust forms and workflows based on your audit type.
Can it handle recurring or multi-day audits?
InspectAI supports a wide range of audit schemes including GFSI, ISO, BRC, and custom internal checklists. The platform is designed to dynamically adjust forms and workflows based on your audit type.
How does it help when plans change?
InspectAI supports a wide range of audit schemes including GFSI, ISO, BRC, and custom internal checklists. The platform is designed to dynamically adjust forms and workflows based on your audit type.
Does it sync with our calendar tools?
InspectAI supports a wide range of audit schemes including GFSI, ISO, BRC, and custom internal checklists. The platform is designed to dynamically adjust forms and workflows based on your audit type.